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Secure your Office 365 data with Speedster IT
Microsoft does not back up your Office 365 data. Their shared responsibility model means emails, SharePoint files, OneDrive documents, and Teams conversations can be permanently lost through accidental deletion, ransomware, or a departing employee — and Microsoft won’t recover them. We will.
Microsoft guarantees platform uptime — not your data. Deleted emails disappear after 30 days. Departed employee mailboxes vanish when licences are removed. Ransomware can encrypt your entire Exchange Online archive. Without an independent backup, that data is gone permanently.
Microsoft themselves recommend using a third-party backup provider for secure storage of historical company data — and business owners are responsible for managing all sensitive information used, shared, and downloaded via Microsoft 365.
Most businesses don’t realise their Office 365 data has no independent backup until they need to recover something. By then, it’s too late.
Deleted emails disappear from the recycle bin after 30 days. Departed employee mailboxes vanish when licences are removed. Ransomware encrypts your entire archive. Without backup, that data is gone.
Document libraries, project files, and collaborative content in SharePoint and Teams are not protected by Microsoft’s native retention. Only a proper backup solution guarantees recovery.
Every user’s OneDrive — contracts, financial models, client documents — is unprotected against accidental deletion or ransomware encryption without dedicated backup.
FCA, SRA, and ICO regulated sectors require data retained for defined periods. Microsoft’s native retention policies don’t satisfy most regulatory obligations — an independent backup does.
Three snapshots a day, 365-day retention, 15-minute restore. No complexity, no data gaps, no panic when something goes wrong.
Three backup snapshots per day across all your Microsoft 365 data — mailboxes, SharePoint, OneDrive, Teams — with no manual intervention required.
Restore a single email, a specific file version, an entire mailbox, or your whole SharePoint site — from any point in the last 365 days, in under 15 minutes.
Air-gapped backups stored independently of your Microsoft 365 environment — so a ransomware attack that encrypts your M365 data cannot touch your backup copies.
365 days of immutable backup data — meeting FCA, SRA, ICO, and most regulated sector retention requirements out of the box, with full audit trail.
Three backup points every day — morning, afternoon, and evening — across every Microsoft 365 service.
A full year of recoverable data — satisfying most regulatory retention obligations without extra configuration.
Single item or full mailbox restore — from any point in the last 365 days, in minutes not days.
Air-gapped, immutable backups that ransomware cannot reach — your last line of defence.
Independently certified — your backup provider holds the same security standard it recommends.
Data loss emergencies don’t wait until 9am. Our team is available round the clock when you need to restore.
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Contact our team today to discuss partnership options for your third-party backup needs. Learn how we can help your business thrive securely.
No. Microsoft provides infrastructure redundancy (so their servers don't fail) but does not provide a business backup service for deleted or corrupted data. If a user deletes emails or files, Microsoft's recovery window is limited (30–93 days depending on settings). For genuine business data protection, you need a third-party Microsoft 365 backup solution.
A Microsoft 365 backup covers Exchange Online (email), SharePoint document libraries, OneDrive files, Teams chat and channel messages, and Teams meetings recordings. Backups are taken multiple times per day and retained for a configurable period (typically 1–7 years), allowing point-in-time recovery of any item.
Speedster IT recommends Veeam Backup for Microsoft 365 and Acronis Cyber Protect for SME Microsoft 365 backup. Both provide granular recovery (individual email, file, or contact), immutable backups that ransomware cannot encrypt, and simple monthly billing. Speedster IT manages the backup service as part of its managed IT offering.
Yes — provided the backup is stored in a separate, isolated location that ransomware cannot reach (a different cloud tenant or an immutable backup repository). If ransomware encrypts your SharePoint or OneDrive, a good backup allows you to restore to a clean point-in-time from before the attack. This is one of the most important ransomware defences.
Third-party Microsoft 365 backup solutions typically cost £2–£5 per user per month. For a 20-user business, that is £40–£100 per month for complete protection of all email, files, and Teams data — a small cost compared to the risk of permanent data loss or a lengthy ransomware recovery.
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